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Improving your HR Compliance Process

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HR compliance can be stressful.  Let’s break down how to best manage it.

 

Juggling Changing Laws and Regulation

ACA, FLSA, COBRA, and FMLA can keep your head spinning.

Human resource management can be a tangled web of laws and regulations that need to be navigated. From changing minimum wage laws to new requirements for paid sick leave, the rules are constantly changing.

Having a compliance process will prevent costly mistakes and allow you to get back to what really matters-your workforce. If you already have a  compliance process, consider investing in an HCM platform that will aid you in monitoring your compliance needs. An HCM platform will help you see a better return on investment and save you money in the long run.

Mastering New Hire Onboarding

With growing your workforce comes piles of tax forms and IRS reporting. New employees often feel like their first day is nothing but filling out paperwork in the human resource department and not actually doing their job. Increase your employee productivity starting day one by investing in an onboarding tool that keeps all the necessary forms for reporting in one place. This will improve reporting new employee information and ensure accuracy in workforce records.  In addition, employees can complete the paperwork prior to starting and be better prepared to hit the ground running! Electronic onboarding helps eliminate manual entry of data, decreasing your risk of non-compliance and giving you peace of mind knowing your onboarding processes went by the book.

Onboarding tools not your thing? Be sure you have an employee file process in case of an audit. Poor organization makes it difficult to provide needed audit data and is an easy way to accidentally fall out of compliance.

 

ACA Reporting Conquered

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For an HR department with over 50 employees, the Affordable Care Act (ACA) comes with a large compliance burden, including potentially huge penalties for any reporting misstep.  

To ensure compliance for this coming year, be sure you look back at previous filings to uncover any overlooked errors. This will protect you in case an audit is required and avoids bottlenecks as you prepare the coming year’s filing.

Consider automating your ACA compliance through investing in a software platform that tracks benefits administration and can report accurately for ACA. These platforms can file documentation with the IRS, track your compliance and give warnings if you fall out of compliance. These systems can also track hours and other important information needed for compliance, saving you time on your ACA reporting.

 

Train Often with Ongoing Education

One of the best ways to ensure human resource compliance is by providing ongoing training for your workforce. This will ensure your team is informed about changes to compliance standards and give your staff the chance to respond accordingly. Often this training should go above general orientation during the onboarding process.  Providing ongoing training with your HR compliance team can encourage positive employee engagement as well as ensure you are confident and compliant.

Engaging with a learning management tool can provide an easy platform for your employees to get necessary training without impacting productivity. You can give employees the ability to complete courses at their convenience, easily track employee course completions, create reports on workforce education and relax knowing that your workforce understands the current compliance standards. Your human resource management will no longer feel the burden of an uninformed workforce.

 

Review Your Processes Regularly

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Human Resource Management can’t happen effectively without ironclad processes to guide the way. Consider reviewing how your workforce is managed on an annual basis to ensure you are keeping up with best practices, uncover unintentional compliance missteps and find the best solutions and systems for your human resource department.

Compliance doesn’t have to take over your HR department. Consider shifting your processes and focusing on education and engagement to encourage efficiency and better productivity.  Having an empowered, prepared, and confident HR team will allow you to focus on your workforce to improve retention, performance, and engagement, as well as save you money.